Youth Sports Money Calculator

inf
Club ledger

Where your check goes

Club shape
What comes in
What goes out
Club profit, per year
—
Per month—
Margin—
Per player—
What this model assumes
  • The director is already paid. Salary is a cost line. That's why many small clubs show a loss.
  • Coaches are paid for contact hours only. Nobody is paid for scheduling, parent emails or the drive.
  • Every rostered player pays full dues. No scholarships, sibling discounts or bad debt.
  • Gym time is rented by the hour. A club that owns its building trades this line for debt service.
  • Gear is entered as margin, not turnover. Enter zero if you pass gear through at cost.
  • Travel fees are the club's, not the family's whole travel bill. Hotels, flights and food that families book themselves never touch these books.
  • The entry fee is the club's cost. Lodging and the gate are in the tournament weekend calculator.
  • One year, no attrition. Nobody leaves in February. The most optimistic line here.
Why it mattersRead Better Youth SportsWhy the problems in youth sports don't go away, and what would help. Play itRun a club yourselfThis ledger is one year with the dials fixed. The game is ten years of it, with a rival across town, a coach who leaves, and families who notice what you charge.
Tournament weekend

Where your tournament weekend goes

Event shape
Revenue inputs
Cost inputs
Operator profit, full year
—
One event—
Margin—
Per player—
Then ban a feeWatch the others go upSection 1.3 of Better Youth Sports: close one of these revenue lines and see where the money moves. Play itRun the weekend yourselfThis P&L assumes the event happened. The game is the twelve weeks before it, when the field isn't full and the venue wants a deposit.